Depending on the nature of event and the time of the year it is held, further approvals may be required. Council’s event team can assist you in understanding what your event will require but it may involve:
A Traffic Management Plan is required if your event causes any alteration to normal traffic movement, including parking, pedestrians, cyclists, vehicles or if you require any section of any road or street closed for your event (closures must be included in resident notifications).
If the roads or assets involved are managed by the Colac Otway Shire, an Memorandum of Agreement (MoA) may be required. To apply for an MoA you will need to provide the following from an accredited traffic management company:
- MoA Application Form(XLS, 142KB)
- MoA Risk Assessment(XLSX, 17KB)
- Certified traffic management plans.
If the roads involved are managed by the Department of Transport you will need to seek approval from themwhich may also require you to notify Public Transport Victoria if the proposed changes will impact their provision of public transport services.
If you have any questions around who manages what road or the documentation requirements, please contact the Events Officer on 5232 9400 or submit an enquiry.
To maintain a balance between the impact of events and the benefits they provide to the local community, significant importance is placed on notification to ensure the community are kept informed of any changes that may involve reduced access to public spaces and facilities, amplified noise, and changes to traffic conditions.
Event organisers are responsible for all costs associated with event notification activities.
Council's Event Officer will advise you on the extent of notification required.
Bush Fire Management Plan
All events held within the Fire Danger Period (check the Country Fire Authority website for the declared Fire Danger Period for the Colac Otway Shire) must complete the Colac Otway Shire Bushfire Plan(PDF, 404KB)
Stallholders (Food Vendors)
All stallholders selling food must register a Statement of Trade on the Streatrader website. For more information on health requirements at events contact Council's Health department on 5232 9400
Consumption of Alcohol
If you are selling alcohol at your event you may require a Temporary Liquor Licence (for more information visit the Victorian Gambling and Casino Control Commission website. If alcohol is being consumed at your event you will need to apply for a Consumption of Liquor in a Public Place Permit from Council when completing your Event Permit application form(PDF, 574KB).
Event Roadside Signage
Approval from the relevant road manager is required to install roadside signage marketing your event.
For Department of Transport managed roads you are required to complete the application form(XLSX, 50KB) using the example application form(PDF, 37KB) as a guide on what fields to complete. You should also create a document summarising the signage details (size, colours and content on the signs) as well as more specific locations, as per the example supporting information document(PDF, 3MB) provided.
Contacting Other Agencies
You must notify Emergency Services in your area of your event, especially if you event may impact emergency services' access (eg. road closures) or if the event involves activities which pose a risk of injury to participants in a remote location. Emergency services to be notified include:
- Victoria Police
- Country Fire Authority
- Ambulance Victoria
- Local hospitals