Tenders & Procurement

Current Tenders, Quotations and Expressions of Interest

Our e-tender system allows you to download tender documents.  All tender and quotation submissions must be made via the eProcure portal.  All questions must also be submitted via the portal (eProcure).

View current tenders via eProcure.  All tenders open at 9am on the day of release.

eProcure

Open Expressions of Interest:

EOI 2718-1 - Colac Saleyards Catering Licence (re-advertised)
Colac Otway Shire Council invites Expressions of Interest (EOI) from experienced parties interested in providing catering services at the Colac Regional Saleyards. The purpose of this EOI is to identify suitable operator/s who can provide quality food and beverage services during stock sales days (Thursday), dairy and store sales (first Friday of each month) and potentially on other days, enhancing the overall experience for visitors and stakeholders.

Watch the Saleyard walkthrough video

Submission close: 2.00pm on 7 October 2026

Open Tenders:

RFT 2704 - Building Surveying & Inspection Services
Council would like to invite submissions from suitably qualified and experienced Contractors for the provision of building surveying and inspection services, which includes compliance and enforcement activities in accordance with the Building Act 1993 and related legislation.
Submission close: 7 October 2026

RFT 2701 - 2026/27 Sealed Road Reseal Program
Council would like to invite submissions from suitably qualified and experienced Contractors to carry out road resealing works under contract at various locations throughout the shire as identified by the Council Assets team.
Submissions Close: 16 September 2026.

RFT 2618 - Provision of Waste Management Services
Council would like to invite submissions from suitable and experienced tenderers to supply a domestic kerbside general waste, recycling, glass and organics collections, street litter and recycling collections, domestic transfer station operations, bulk haulage, general waste disposal, recycling processing, organics processing, drop off facilities operations and delivery and maintenance of wheelie bins.
Submissions Close: 4 October 2026.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Recently Closed Tenders, Quotations and Expressions of Interest

Closed Tenders

RFT 2714 - Sealed Road Major Patching Program
Council would like to invite submissions from suitably qualified and experienced Contractors for sealed road major patching rehabilitation of the identified candidates using In-Situ stabilisation techniques and/or alternate treatments such as dig outs where required.
Submissions Closed: 9 September 2026.

RFT 2627 - Colac Bike Park - Design & Construct 
Council would like to invite submissions from suitably qualified and experienced Contractors to undertake the detailed design and construction of a Bike Park at the Elliminyt Recreation Reserve. This includes an asphalt surface pump track and an all-weather surface bike jumps area.
Submissions Closed: 2 September 2026.

 

 

 

 

 

 

 

 

 

Awarded Tenders, Quotations and Expressions of Interest

This is a listing of awarded contracts through the public tender process, with contracts identified by contract number and title including the contractors name and award date.

RFT 2626 - Central Reserve Dog Park Landscape Works
Awarded to: BC Garden Construction Pty Ltd
Date of Award: 4 August 2026
Contract Price: $344,501.54 (excl. GST) 

EOI 2604 - Colac Recreation Centre Lease
Outcome: Lease executed with Colac Area Health. 

EOI 2613 - Saleyards Cafe Licence
Outcome: Lease awarded but declined. New EOI process to commence.

Contract 2620 - Major Plant - Supply of 2 x 3m Trucks
Awarded to: Geelong Automotive Pty Ltd
Date of Award: 11 May 2026
Contract Price: $258,785.46 (excl. GST).

Contract 2615 - Forward Design Program - Bridge Design 2025/26
Awarded to: Greg Schofield & Associates Pty Ltd
Date of Award: 11 May 2026
Contract Price: $269,495.00 (excl. GST).

Contract 2622 - Sarsfield St Separation Creek - Road Reconstruction
Awarded to: Lake & Land Pty Ltd
Date of Award: 8 May 2026
Contract Price: $301,470.84 (excl. GST).

RFT 2619 - Supply of a CAT Loader
Awarded to: William Adams Pty Ltd
Date of Award: 29 April 2026
Contract Price: $380,400.00 (excl. GST).

Contract 2611 - Priority Crossings - Connor Street Colac
Awarded to: Miepol Pty Ltd
Date of Award: 22 April 2026
Contract Price: $170,315.86.00 (excl. GST).

Contract 2610 - Priority Crossings and Speed Humps - Armstrong and Hart Streets and Pound Road - Colac
Awarded to: Bedrock Civil Pty Ltd
Date of Award: 21 April 2026
Contract Price: $258,325.00 (excl. GST)

Contract 2612 - Supply and Delivery of Bulk Fuel
Awarded to: Bonney Energy Pty Ltd
Date of Award: 25 March 2026
Contract Price: Schedule of Rates

Contract 2605 - Road Reconstruction Works - Apollo Bay - Bundle 1 
Awarded to: R Slater & Sons Pty Ltd
Date of Award: 10 February 2026
Contract Price: $2,848,530.00 (excl. GST)

Contract 2606 - GreenLinks: Rewilding Barongarook Creek for a Healthier Future
Awarded to: Deja Eight Pty Ltd
Date of Award: 9 January 2026
Contract Price: $271,148.00 (excl. GST)

Contract 2604 - Borehole Monitoring & Reporting for Nine Closed Council Landfills
Awarded to: LR Pardo & Associates Pty Ltd
Date of Award: 17 December 2025
Contract Price: $263,307.00 (excl. GST)

Contract 2516 - (B3) Road Reconstruction & Upgrades - Pascoe Street Apollo Bay
Awarded to: R Slater & Sons Pty Ltd
Date of Award: 18 December 2025
Contract Price: $1,283,095.12 (excl. GST)

Contract 2506 - Provision of Fire Services 
Awarded to: Dynamic Fire Pty Ltd
Date of Award: 25 September 2025
Contract Price: Schedule of rates

EOI 2602 - COPACC Centre Lease Council is seeking to secure a tenant to operate the Colac Otway Performing Arts & Cultural Centre.
Outcome: This lease was awarded to IVG Global Pty Ltd on 28 April 2026.

EOI 2601 - Kindergartens Lease.
Outcome:
Licence awarded to One Tree Community Services Inc. for 24 Ransden Ave, Apollo Bay.
Licence awarded to BCYF-Bethany Kindergarten Services Ltd for the following properties:
- 1 Polwarth St Colac
- 5 Gilmartin St Colac
- 19 Dunoon St Colac

Information for Suppliers to Council

Doing business with Council – Terms & Conditions

Council Purchase Order Terms and Conditions(PDF, 95KB)

Procurement policy

View our Procurement Policy

  • Value for Money
  • Open and fair competition
  • Accountability
  • Probity, integrity and transparency
  • Risk management
  • Sustainability (economic, social and environmental)

How to apply for a tender with Colac Otway Shire Council

Step 1: Preparing for the tender process

  • Decide if you are suitable for the project
  • Read the tender document carefully and familiarise yourself with the conditions of tendering, the conditions of contract and all specifications or requirements, especially clauses dealing with delivery and price variations.
  • You must have an Australian Business Number (ABN), which needs to be included in your application. You can apply for an ABN via the Australian Business Register.
  • If you are unsure about a proposed contract, either discuss it with the nominated contact in the tender advertisement or have the tender reviewed by your legal representative.

Step 2: Do's and Don't's when writing your tender

Do:

  • Prepare responses against the evaluation criteria and address all elements of each criterion.
  • Seek to understand the mandatory requirements and terms and conditions.
  • Demonstrate your organisation's ability to provide the required services – provide factual and focused responses using examples.
  • Provide sufficient detail on any assumptions being made.
  • Detail how your offer will be resourced – demonstrate the capacity of your organisation to provide the services required.
  • Ask questions – if unsure of the meaning of something, ask the tender team for clarification. They are there to help.
  • Leave sufficient time to lodge your bid via 

Don't:

  • Assume the tender evaluation team knows about your organisation and its capabilities – this is particularly relevant to incumbent suppliers. Tender teams can only evaluate what is submitted in written responses and obtained through verification activities.
  • Submit broad, vague or repetitious statements, or irrelevant marketing information.
  • Cut and paste information from previous tender responses without checking if the information is relevant to the current tender.
  • Assume there will be a second opportunity to provide pricing – submit the best offer the first time.
  • Provide vague information such as "up to 24 hours" or "we will save you 50 per cent". Be specific and provide all the information in your submission.



Step 3: Tender checklist

  • Have I read the document in full and understood it?
  • Have I sought clarification on any points I don't understand?
  • Have I completed every field required?
  • Have I answered all criteria?
  • Have I signed every field that requires a signature?

Step 4: Lodging your forms

Once you have filled out all the necessary fields from the document, answered each of the criteria and supplied the required number of copies of your submission, you are ready to lodge your tender document.

The questions in the tender are carefully designed to ensure the best provider is selected for each project.

If your tender is accepted, the information in your tender forms part of the contract. Failure to answer all mandatory fields can result in your tender being marked as non-conforming.

Tender submissions should be lodged electronically via eProcure by the closing time on the closing date nominated.

Late submissions will not be considered, except in exceptional circumstances, even if they are only a few minutes late.

Council does not accept submissions via email.


Step 5: Awaiting review

Every submission will be reviewed by a tender evaluation panel in accordance with the criteria listed in the Request for Tender documents.

The panel will examine it for compliance with the conditions of tendering. Each tender submission is read in detail and examined. The strengths and weaknesses of each tender are recorded.

You will be advised in writing that whether your submission was successful or not, once Council has considered the responses.

A conforming tender is one that meets the conditions outlined in the Request for Tender document and all requirements of these specifications. A tender may be ruled non-conforming if the submission is incomplete, does not meet the requirements of the specification or contract as required under the request for tender.

The panel will base procurement decisions on a principle of "value for money" rather than "lowest costs". Preference will also be given to environmentally performing products that are cost competitive, and organisations that operate in an environmentally responsible manner.

There is no opportunity to negotiate the contract after the tender has been accepted. If you wish to offer substitute terms they must be submitted in full as part of your tender.

Lobbying councillors or staff is prohibited and may disqualify you from the process.

 

 

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