Minutes & Agendas

Council Meetings

Colac Otway Shire Council cancelled its 25 March 2020 Ordinary Council Meeting, scheduled to be held in Apollo Bay, in response to the COVID-19 situation. It is Council’s aim to arrange for live-streaming of the April Ordinary Council Meeting.

This decision has been made based on:

  • Advice from National Cabinet’s implementation of a Stage 1 shutdown of non-essential activity across Australia due to Coronavirus COVID-19.
  • The health and safety of all members of the community.
  • There are no items on the agenda which must urgently be considered by Council and these items will be postponed to the April Council Meeting.
  • The Local Law allows the CEO to cancel a meeting in the case of an emergency. The State Government has declared a State of Emergency.

Further information can be found at Coronavirus - Information for the Community


Minutes, agendas and attachments for Ordinary, Planning and Special meetings from 2016 onwards can be found on this page.

Agendas for Ordinary Council meetings, Planning Committee meetings and Special Council meetings are available on the website by 9am the Friday of the week prior to the meeting.

Minutes of meetings are available on the website once they have been confirmed at the next relevant meeting.

Hard copies of the Ordinary Council meeting agendas are also able to be viewed at the Customer Service Centre in Rae Street, Colac and the Apollo Bay Customer Service Centre at 100 Great Ocean Road, Apollo Bay.

Hard copies of the Planning Committee agendas can be viewed at the Customer Service Centre in Rae Street, Colac and the Apollo Bay Customer Service Centre at 100 Great Ocean Road, Apollo Bay.

Minutes, agendas and attachments  prior to 2016 will be provided on the Minutes and Agendas archive page.

Audio Recordings of Council Meetings

All Colac Otway Shire Council and Committee meetings are audio recorded with the exception of matters identified as confidential items in the Agenda. This includes public participation at meetings.

By participating in open Council meetings, individuals consent to the use and disclosure of the information they share at the meeting (including any personal and/or sensitive information).

Audio recordings of meetings are available to the public on Council’s website as soon as practicable following the meeting and may be circulated by other means also. Audio recordings will remain available on Council’s website for a period of six months from the date of the meeting.

Audio recordings are also taken to facilitate the preparation of the minutes of open Council and Committee meetings and to ensure their accuracy. Original audio recordings will be retained by Council for a period of four years.

The publication of audio recordings of Council meetings on Council’s website is in accordance with Council policy 18.6 Audio Recordings of Council Meetings.

Click here to access audio recordings of Council meetings.

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