Submit a Question for a Council Meeting

Colac Otway Shire Council encourages questions from residents. 

PLEASE NOTE: As a consequence of COVID-19 and the inability of members of the public to attend Council meetings at present, Question Time will not resume until the relevant Directions of the Victorian Chief Health Officer restricting the movement of people are revoked. Instead, Council has resolved to: 

  1. within 7 days of an Ordinary Council Meeting or Special Council Meeting, provide written responses to submitters of questions that were submitted in writing by 5pm of the Monday preceding the Ordinary Council Meeting, and published on Council’s website; 
  2. provide copies of the questions and responses to all Councillors and the local media in attendance prior to the commencement of the Ordinary Council Meeting or Special Council Meeting; 
  3. include the questions and responses in the minutes of the Ordinary Council Meeting or Special Council Meeting.

 

There are three ways you can address Council at an Ordinary Council Meeting (outside of COVID-19 restriction period):

  1. Complete the online question form and submit to Council.  
  2. Ask a question verbally during Public Question Time.  
  3. Submit a question in writing to be read out at Ordinary Council meeting.
Questions in writing

Written questions to Council must be clearly marked as such and received by the Rae Street office by 5pm on the Monday preceding the relevant Council meeting. Persons registering a question will need to complete and/or submit the following information:

  • Name
  • Address
  • Organisation (if applicable)
  • Relevant Agenda Item (if any)
  • Date of Submission
  • Question (succinct in form and not a statement)

Questions submitted in writing will be read out at the next relevant Ordinary Council meeting and the question/s and response/s and the submitter's name and suburb will also appear in the minutes of that meeting.  The exception is if the person who submitted the question is not in the public gallery during question time, the question and response will not be read out and will not appear in the minutes. All submitters of written questions will receive a written response in the mail.

Please note that a copy of the questions submitted in writing, their responses and the submitter's name and suburb is provided to the local media prior to the commencement of the Council meeting.

Questions asked verbally at the meeting

Members of the public gallery are welcome to ask a question verbally. If the question is answered at the meeting, then a written response will not be provided but the question and answer and the community member's name and suburb will appear in the minutes of the relevant meeting. 

If a Council officer is unable to answer the question at the meeting, then the question will be ‘taken on notice’. A written response will be provided and the question and answer and the community member's name and suburb will appear in the minutes of the relevant meeting. If the question is taken on notice, you will be asked to provide your name and postal or email address so that a copy of your question and response may be provided to you.

Procedure for question time

Question time is held at the start of each Ordinary Council meeting. Question time is limited to 30 minutes and written questions take priority.

  

Public question time - council meetings
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