Frequently Asked Questions
If you can’t find the information you need in either the program guidelines or on this page, please contact the Grants Officer from 8:30am to 5:00pm weekdays or email email@example.com
1. Can I submit more than one application?
No. Only one application per organisation, per round should be submitted and will be considered. You may however partner on more than one application.
If your organisation is incorporated, you may also be an Auspice for an unincorporated organisation, thereby enabling them to apply.
2. Can an unincorporated organisation apply for funding?
If your organisation is not incorporated or another form of legal entity, you must arrange for a legally constituted organisation to manage the grant funds. The Auspice organisation must provide a letter of consent which must be included with your application.
The Auspice organisation may also submit an application in their own organisation’s name, for their own project.
3. Can I apply for funding for a project that has already started?
No. Applications that seek funding for projects which have already started will not be considered.
4. Do we need to contribute funding to the project?
You are required to make a cash or in-kind contribution to your project, on a dollar for dollar basis. This helps to show that your project is a high priority for your organisation and to demonstrate value for money for Council by increasing the amount of funding available to your project.
5. I haven’t used an online application before. What help is available for me?
The Council uses an online application system to accept grant applications. When you click the ‘Apply now’ link on the Colac Otway Shire Grants Program page on our website, you will be directed to a page where you will need to register to use the SmartyGrants system. (the Apply Now link will be active at 9.00am on 9 March 2021)
If you experience any technical difficulties while writing, saving or submitting your application, please contact SmartyGrants Support by phone 03 9320 6888 or email firstname.lastname@example.org .
6. When do applications open and close?
Applications open at 9.00am on 9 March 2021 and will close at 5.00pm on Friday 9 April 2021, via the SmartyGrants system. Applications will not be accepted before or after this timeframe.
Council will not accept applications that are emailed directly. Applications must be submitted through the SmartyGrants system.
7. Will there be an information session to explain the program?
An online webinar information session will be held on Thursday 11 March 2021 at 5.30 – 6.30pm.
Topics to be covered include:
- Overview of the Colac Otway Shire Grants Program
- How to write a quality application
- How to record your budget
- Questions and answers
The information session will be held on MS Teams. You must register to receive the link. Contact the Grants Officer on email email@example.com or (03) 5232 9400
If you are unable to attend, information from the session will be made available on the Council’s website as soon as possible after the session.
Individual assistance is available with the Grants officer by phone, email or by appointment (subject to Covid19 restrictions).
8. When will we find out if our application is successful?
We will let applicants know the outcome of their application within three months of the Colac Otway Shire Grants Program closing date, however this will depend on the approval of the Council’s budget at the June 2021 Ordinary Council Meeting. You should consider this timeframe when developing your project plan.
9. Will we be given feedback if our application is unsuccessful?
Yes. If your application is not successful, we will send you an email to notify you of the outcome and to provide contact details if you wish to seek feedback.
10. Where can we go to get advice on our application?
To ensure a fair and equitable approach for all applicants, the Council is not able to discuss the detail of your application but may be able to provide information on whether your project idea is eligible for funding.
Information to assist you to prepare a high-quality application is available in our useful tips for grant writing and by addressing the criteria outlined in the Guidelines.
If you have any general questions after reading the guidelines, contact the Grants Officer on (03) 5232 9400 from 8:30am to 5:00pm weekdays or email firstname.lastname@example.org