Colac Otway Shire Council - Charitable Organisations and Fetes
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   Page Last Updated:
 Friday, 23 October 2015
 Home>Health Services>Food Safety>Charitable Organisations and Fetes  
Charitable Organisations and Fetes  Printer Friendly

Some concessions are given to charitable organisations and fetes who sell food solely for the purpose of raising funds for charity, or are a not for profit body where those handing the food are mostly volunteers.

Community groups can hold fairs, fêtes, dinners, cake stalls, sausage sizzles, and a range of other activities to raise funds.

Temporary & mobile food fundraisers - single approval to operate in Victoria

If you plan to sell food at stalls or vans, from 1 July 2011 you may no longer need to separately register with, or notify, each council in which your food fundraising activities take place.

Depending on your food handling activities, you can register with, or notify one council. Under the new system, this is your “principal council”.

This is the council in whose district your community group:
• prepares or stores food that is to be sold at the stall or food van; or
• if food is not usually prepared or stored beforehand by the organisation (eg if it is donated by volunteers) - the district in which the group usually stores the equipment for the stall or garages the food van; or
• if none of the above apply - the district in which the usual business address for the group is located; or
• if none of the above are in Victoria - the district in which the stall or food van will first operate in Victoria.

The state-wide registration and notification scheme will make it easier for community groups that currently require multiple registrations to operate in different council districts.

Council officers will assess the application and send out an appropriate food safety advice concerning the event or stall.

If you are providing food to a private function such as a church social you must note that you still have a duty of care to provide safe food to your patrons whether or not you are charging for the food. Liability for gross negligence still applies. It is recommended that you obtain food safety information from Council - Phone: (03) 5232 9429 - so that your associates are informed and protected.

Information for Community Groups and the single approval system - Streatrader can be found at:

(a)Food Safety for Community Groups

  Guidelines for Medium to High Risk Foods
  Temporary Food Premises Guidelines

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PO Box 283, Colac, Victoria   3250   Tel: (03) 5232 9400   Fax: (03) 5232 9586 
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